13th – 16th March 2018
Ho Chi Minh City, Vietnam
Welcome to the OTN 2018 website!
The Oxford Tropical Network (OTN) Conference will take place from Tuesday 13th March to Friday 16th March 2018 at the Sheraton Saigon Hotel and Towers in the centre of Ho Chi Minh City.
The Conference is an opportunity for colleagues and collaborators from across the entire Oxford Tropical Network, whether they work internationally or in Oxford, to come together to learn more about each other’s research and to develop new ideas and collaborations.
The Conference is open to delegates by invitation only; if you would like to attend and have not received an invitation please contact OTN2018@oucru.org.
On Tuesday 13th March there will be a welcome event starting at 18:00, venue to be confirmed.
On Wednesday 14th March at 08:30 the conference will begin with an Opening Address by Professor Gavin Screaton, recently appointed Head of the Division of Medical Sciences at the University of Oxford. The scientific programme will include international speakers, presentations, e-posters and workshops, as well as social events. To submit a presentation or e-poster please submit a Presentation/E-poster form.
On Thursday 15th March, the scientific programme will continue. There will also be an opportunity for clinically trained delegates to take part in ward rounds at the Hospital of Tropical Diseases (within which OUCRU HCMC is based). Pre-registration will be required to attend the rounds with details available in due course. There will be a social event in the evening.
On Friday 16th March the scientific programme will continue and again there will be an opportunity for delegates to take part in ward rounds. The conference will officially finish after lunch, however for those interested, there will be an opportunity to visit OUCRU HCMC following the conclusion of the conference. Pre-registration will be required and delegates will be invited to register their interest in this visit nearer to the time.
In addition to the Conference programme, there are two events being planned for before the OTN, both to be hosted at OUCRU in Ho Chi Minh City. For further information, please read the linked information and contact the relevant organisers directly to express your interest:
Event 1: An Introduction to Health Systems Research (HSR) and Complex Interventions (CI)
This workshop is aimed at those with little or no prior experience in HSR or CI to provide a basic introduction to this field of work.
Professor Mike English and colleagues, from KEMRI│Wellcome is offering to host this 2-day workshop on Monday 12th and Tuesday 13th March 2018. Participants must cover their own hotel / travel costs. Please find further details here and email Elizabeth Kyala EKyala@kemri-wellcome.org and copy to both Metrine Saisi MSaisi@kemri-wellcome.org and OTN2018@oucru.org before 30th November 2017 if you are interested in attending.
Event 2: Transmission Dynamics and Modelling Meeting
This meeting aims to bring together those working in modelling from across the Oxford Tropical Network in order to strengthen links between researchers, learn from each other and plan future collaborative work.
Dr Hannah Clapham, Head of Mathematical Modelling at OUCRU is offering to host this 1 day workshop on Tuesday 13th March. Participants must cover their own hotel / travel costs. Please find further details here and email Hannah directly email@example.com copying OTN2018@oucru.org before 30th November 2017 to express your interest in attending.
OTHER ADD-ON EVENTS:
There will be a limited number of rooms available both during and immediately after the end of the conference, at the Sheraton, for those who wish to hold training sessions and other meetings. If you are interested in hosting such a meeting or workshop and wish to book a room, please contact us as soon as possible at OTN2018@oucru.org
PACKAGES & RATES - Registration closed: no further bookings accepted
The residential conference package incorporates:
- Conference registration fee
- 3 nights' accommodation (arriving on Tuesday 13th March and departing on Friday 16th March)
- Evening welcome event Tuesday 13th
- Breakfast, lunch and dinner on 14th and 15th
- Breakfast and lunch on 16th
- All social events and other courses/meetings during conference
- All meeting materials
The non-residential packages - full conference or one-day, are only available to those who normally live and work in Ho Chi Minh City. Non-residential packages include all of the above activities except hotel accommodation and breakfast.
A. Sheraton Hotel Residential conference package rates - Registration closed, no further bookings accepted
Single room (single occupancy): £600 per delegate
Double (shared occupancy): £560 per delegate
Twin room (shared occupancy): £560 per delegate
B. Grand Hotel Residential conference package rates - Registration closed, no further bookings accepted
Single room (single occupancy): £540 per delegate
Double (shared occupancy): £480 per delegate
Twin room (shared occupancy): £480 per delegate
C. Non-residential conference package rate - Registration closed, no further bookings accepted
Full Conference: £270 per delegate *
One - Day delegate: £140 per delegate *
* If you wish to attend more than one day of the Conference, please select the Full Conference package.
* Please note these package options are limited to those who normally live and work in HCMC.
If you require additional nights' stay at either hotel before and/or after the Conference, please advise us in the registration form and also contact OTN2018@oucru.org to make sure your extra nights are arranged. Please note transfers will only be provided on the main arrival and departure days. Those staying longer, will need to pay for their own additional hotel nights and any seperate airport transfers.
During the registration process, you will be asked for your room preference and we will endeavour to allocate you a room accordingly, however we regret we are unable to guarantee this due to some limitations in available room types. Check-in is from 15.00h and check-out is by 12.00h. Luggage storage, if needed, should be arranged with the hotels directly.
REGISTRATION AND PAYMENT - Registration closed: no further bookings accepted
Please indicate your package preference and payment method on your registration form. Once you have submitted the form you will be able to print a confirmation.
REGISTER TO ATTEND THE OTN 2018
Payment can be made by providing an Oxford general ledger or grant/project code or by paying by credit card at the University online shop Credit Card Payment.
In accordance with the cancellation policy of the hotels and other service providers, the OTN cancellation policy is:
- From date of registration up until and including 28 January 2018: 10% will be charged
- From 29 January to 28 February 2018: 50% will be charged
- From 1 March 2018: 100% will be charged
Cancellations should be notified by email to OTN2018@oucru.org
Delegates are requested to book their own travel and travel insurance. During the registration process, you will be asked for flight details, if these are not yet available, please advise OTN2018@oucru.org of the details as soon as you have them. Information about visas, is available in the registration process and can also be found here. Local transfers (hotels/airport) will be confirmed after registration closes and after all delegate flight details have been received.
Any costs incurred in obtaining visas (if required), any travel costs in your home country or ad hoc costs in Vietnam will not be refunded by OUCRU or the OTN. Any allowable claims should be made in the normal way through your home institution.
Following your registration, if you need to amend any details or add any information please email OTN2018@oucru.org
To assist in your preparation for this event and visit to Vietnam, please find our Guidelines for Visitors here.
We look forward to welcoming you to Vietnam.