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How to publish a podcast

To help promote your video to a wider audience, use as many channels as possible to publish your podcast, for example: websites, Vimeo, YouTube, University podcasts pages, Oxford in Apple Podcasts (formerly iTunes U)

Videos can be directly embedded into the rich text editor in Haiku from Vimeo or YouTube.

Anyone featured in films will need to sign a consent form, downloadable from the University photography and GDPR toolkit

Anyone featured in films will need to sign a consent form, downloadable from the University photography and GDPR toolkit

  • Create an account in Vimeo
  • Create albums, if relevant
  • Upload your videos - select Rating = All audiences
  • Update the Settings for each video (button 'Advanced' on the right)

General settings

  • Add in title, description and choose the still image, called Thumbnail in Vimeo:
    • Under Thumbnails, click on 'Edit thumbnail' and select a frame
    • Click on 'Use this frame' and 'Save Changes'
  • Update the privacy setting
  • Assign videos to album(s) in collection
  • You can also replace the video if needed

How to update end screen

From 'Advanced', navigate to Interaction tools

  • End screen = More videos
  • From = Showcase videos
  • Showcase: select the category

If you cannot view the category (for example Global Health)

  • In Chrome, open DOM view (Cmd + shift + C) > Element tab
  • Click on the Showcase box, go to the bottom of the Element tab and open all Div until you get the <ul
  • Drag the #10 <li item (Global Health) further down the list to become visible

Note: Click on 'Save changes' each time you navigate to a different tab in the settings, otherwise the changes will not be saved

Anyone featured in films will need to sign a consent form, downloadable from the University photography and GDPR toolkit

  • Create an account in YouTube
  • Choose 'Upload video' (camera symbol) in the top right
  • Select the files you wish to upload
  • Update the information (title, description, tags, playlists, choose thumbnail etc.)
  • Click 'Publish' and your video will be live once it has finished processing

How to edit closed captions in YouTube

  • On the YouTube video page, select 'Edit Video'
  • From the left menu, select Subtitles. You may need to select the language at this point
    • Duplicate and edit the automatic captions
      If you have a transcript, it may be quicker to edit as text and paste the transcript; save draft and then edit timings
    • If no transcript is available, reload the page - this might create an automatic transcript.
      Otherwise, select Add and paste the transcript as text; correct the transcript and add a return carriage at the end of each sentence; save draft and select 'Auto-sync'; wait for YouTube to generate timings - this can take several hours (refresh the page). At that point, do not edit further, otherwise YouTube will generate timings again. Publish

Note: if automatic captions are missing in YouTube, you can use the 'Dictate' option in Word to generate a trancript. Ensure that you have a good internet connection, and don't touch any key on your computer once you've started transcribing

The University IT services maintain lists of podcasts on the University podcast pages and iTunesU.

First your podcast will need to be uploaded onto MediaPub. The University Podcast Team can create an account in MediaPub for you.

In MediaPub you will be able to:

  • Create a podcast series: include name, description, album cover and web link(s)
  • Create a new episode in an existing series: episodes include a title, short description, long description, keywords, contributors, category, recording date and notes.
    If an episode needs to appear in several series, it needs to be added separately to all series.

Notes: There is no option to 'log in' or 'edit' your video directly on the University podcast pages.

How to upload a podcast onto MediaPub

Media files (audio or video) are added onto MediaPub as URLs.

  • Upload the media file to MediaPub using 'submit media file' in the top right. The podcast team will then provide you with links via email to where the file is hosted on their server; this is the URL you need when adding the episode onto MediaPub.
  • Create new episode within a series in MediaPub, adding titles and descriptions.
  • Email the consent form, (downloadable from the University photography and GDPR toolkit) to the University Podcast Team and confirm that the episode is ready for publishing.
  • The episode will display a red cross next to it until the podcast team have checked it, at which point it will display a green tick
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