For Open Access Monitors
How to get the list of publications awaiting deposit
- Navigate from the Menu (top left) -> Open Access -> OA Monitor -> User Engagement Depositing
- Refine by group(s) or user(s): Oxford > MedSci Div > NDM > Tropical Medicine > your manual group
- Sort publications by Total publications awaiting deposit (highest first)
To get the list of accounts with pending publications, navigate same as above, and sort publications by Total pending publications (hightest first)
How to update the Date of Acceptance of a publication
On the homepage, select Missing acceptance dates and click on the publication's title
Under Data Sources, check if there is a 'Manual record'
- If there is a manual record, select 'Edit record' and add the date of acceptance
- If there is no manual record, select Add manual record; the manual record will come up pre-populated; add the date of acceptance and save.
The date of acceptance can often be found in the DOI or the publication's PDF.
How to get the list of accounts in your manual group
Navigate from the Menu (top left) -> System admin -> User management -> User groups
To find a group, select: Oxford > MedSci Div > NDM > Tropical Medicine > your manual group
To get the list of Group members: click on the corresponding number.
Note: inactive accounts are greyed-out
- To remove a researcher, click on the 'X' next to the name
- To add a researcher, type the name in the corresponding field
How to download the list of users in a Manual Group
- Navigate from the Menu (top left) -> Reporting -> Reports & Dashboards -> Data Extracts
- Under Logins, click 'Run'
- In the pop-up, select 'Group' and navigate to the Manual Group, click 'Confirm' and 'Run'
- Save the file as Excel Workbook
Note: best not to include non-academic users and inactive users
How to add external users to Tropical Medicine External
Navigate from the Menu (top left) -> System admin -> User management -> User groups
Select 300 Administrative Groups -> External -> Tropical Medicine (Auto) -> Tropical Medicine (Manual)
How to get the list of accounts with associated ORCIDs
- Navigate from the Menu (top left) -> Reporting -> Reports & Dashboards -> Data Extracts
- Under 'Associated ORCID iDs', click 'Run'
- In the pop-up, select 'Group', 'Comnfirm' and 'Run'
- Save the file as Excel Workbook
Note: ORCID claimed by OA Monitors show as 'not connected'; ignore.
Wellcome Open Research publications
Wellcome Open Research publications are:
- Submitted
- Published = Online publication date
- Reviewed – with successive versions possible, each receiving or not green ticks
- Accepted = Acceptance date, once the paper receives two green ticks (date for the second tick is the date of acceptance)
Wellcome Open Research publications do not follow the usual model submit - review - accept - publish: the publication date is prior to the date of acceptance
How to check if a publication has a PMCID
Run a basic report from the Menu (top left) -> Reporting -> Reports & Dashboards -> Basic Reports
- Select a user
- Under '3. Select data export or report' select Returns = Research outputs by data source
This will create one row per publication for every data source; look for the column 'External identifiers' with a PMC
How to 'delete' a publication
You can 'delete' a publication from Symplectic by removing all author links. Publications 'orphaned' from any Oxford authorlinks will be removed as part of a system data cleasing.
Need more help?
More details and updates can be found on the University of Oxford Research Support pages and on Symplectic FAQs page